CultivatingPerception
VIDEOGRAPHER & PHOTOGRAPHER
Cultivating Perception LLC Privacy Policy
Last Updated: 5/26/2026
This Privacy Policy describes how Cultivating Perception LLC (the "Site", "we", "us", or "our") collects, uses, and discloses your personal information when you visit our website at cultivatingperception.com, submit a lead form on Facebook or Instagram, engage our services, or otherwise communicate with us (collectively, the "Services"). For purposes of this Privacy Policy, "you" and "your" means you as the user of the Services, whether you are a client, prospective client, website visitor, or another individual whose information we have collected.
Please read this Privacy Policy carefully. By using and accessing any of the Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree to this Privacy Policy, please do not use or access any of the Services.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices or for operational, legal, or regulatory reasons. We will post the revised Privacy Policy on our website, update the Last Updated date, and take any other steps required by applicable law.
How We Collect and Use Your Personal Information
To provide the Services, we collect personal information about you from a variety of sources, as set out below. The information we collect and use varies depending on how you interact with us. In addition to the specific uses set out below, we may use information we collect about you to communicate with you, provide the Services, comply with applicable legal obligations, enforce applicable terms of service, and protect or defend the Services, our rights, and the rights of our users.
What Personal Information We Collect
The types of personal information we collect about you depend on how you interact with our Services. When we use the term "personal information", we are referring to information that identifies, relates to, describes, or can be associated with you.
Information We Collect Directly from You
Information that you submit directly to us through our Services may include:
Basic contact details including your name, email address, phone number, and mailing address.
Business information including your business name, business location, industry, and details you share about your operations, marketing needs, or current content. Lead form information collected through Meta lead forms on Facebook and Instagram, including your name, contact details, and answers to any qualifying questions you choose to submit.
Project information collected when you book or engage our services, including event details, shoot locations, creative direction, and any preferences you share. Payment information collected through our payment processors when you pay invoices or book services.
Communication information you choose to share when contacting us by email, phone, message, or through any of our forms.
Some features of the Services may require you to directly provide us with certain information. You may choose not to provide this information, but doing so may prevent you from using or accessing those features.
Information We Collect Through Cookies
We also automatically collect certain information about your interaction with our website ("Usage Data"). To do this, we may use cookies, pixels, and similar technologies ("Cookies"). Usage Data may include information about how you access and use our website, including device information, browser information, network connection details, your IP address, and other information regarding your interaction with the Services.
Information We Obtain from Third Parties
We may also obtain information about you from third parties, including vendors and service providers who collect information on our behalf, such as: Meta Platforms, including Facebook and Instagram, when you submit a lead form, click an advertisement, or interact with our content. Meta shares the information you provide on lead forms with us, including your name, contact details, and responses to qualifying questions.
HoneyBook, our client management platform, when you receive proposals, sign contracts, complete intake forms, or pay invoices through our HoneyBook workflows. Our payment processors, who collect payment information such as bank or credit card details to process payments for services you request.Analytics and advertising platforms, which may collect information about your interaction with our website, emails, and advertisements through tracking technologies such as pixels, web beacons, software developer kits, third party libraries, and cookies.
Any information we obtain from third parties will be treated in accordance with this Privacy Policy. We are not responsible for the accuracy of information provided to us by third parties and are not responsible for any third party policies or practices.
How We Use Your Personal Information Providing Services.
We use your personal information to deliver the videography, photography, and content creation services you request, schedule and coordinate shoots, communicate with you about your project, fulfill our contractual obligations, and process payments.
Marketing and Outreach. We use your personal information to send marketing emails, project updates, and follow up communications about our services. This may include using your information to tailor the content, offers, and advertising you see from us on our website and on other platforms.
Lead Generation
We use information collected through Meta lead forms and other inquiry channels to follow up with prospective clients about content services, schedule consultations, and discuss potential engagements.
Security and Fraud Prevention. We use your personal information to detect, investigate, or take action regarding possible fraudulent, illegal, or harmful activity.
Communicating with You
We use your personal information to provide customer support, respond to inquiries, and maintain our business relationship with you.
Legal Compliance. We use your personal information to comply with our legal obligations and to protect or defend the Services, our rights, and the rights of our users or others.
Cookies
Like many websites, we use Cookies on our site. We use Cookies to power and improve our website (including to remember your actions and preferences), to run analytics, and to better understand user interaction with the Services. We may also permit third parties and service providers to use Cookies on our site to better tailor the content, services, and advertising on our website and other websites.
Most browsers automatically accept Cookies by default, but you can choose to set your browser to remove or reject Cookies through your browser controls. Removing or blocking Cookies can negatively impact your experience and may cause some features of the Services to work incorrectly or no longer be available.
How We Disclose Personal Information
In certain circumstances, we may disclose your personal information to third parties for legitimate business purposes subject to this Privacy Policy. Such circumstances may include:
With service providers and platforms that perform services on our behalf, including HoneyBook for client management, our payment processors, our email marketing platform, cloud storage providers, IT support, and analytics providers.
With subcontracted photographers, videographers, and editors we engage to support larger projects, when required for them to perform their work.
With Meta Platforms, including Facebook and Instagram, in connection with our lead generation, marketing, and advertising activities. Our business and marketing partners will use your information in accordance with their own privacy notices.
With professional advisors such as accountants, attorneys, and insurance providers when needed to operate our business.
When you direct, request, or otherwise consent to our disclosure of certain information to third parties.
In connection with a business transaction such as a merger, sale of assets, or bankruptcy.
To comply with applicable legal obligations, including responding to subpoenas, court orders, and similar legal requests, to enforce applicable terms of service, and to protect or defend the Services, our rights, and the rights of our users or others.
We do not sell your personal information.
Third Party Websites and Links
Our website may provide links to websites or online platforms operated by third parties. If you follow links to sites not affiliated with or controlled by us, you should review their privacy and security policies and other terms and conditions. We do not guarantee and are not responsible for the privacy or security of such sites, including the accuracy, completeness, or reliability of information found on these sites. Information you provide on public or semi public venues, including information you share on third party social networking platforms, may also be viewable by other users of the Services and users of those third party platforms. Our inclusion of such links does not imply any endorsement of the content on such platforms or of their owners or operators.
Children's Privacy
The Services are not intended for use by children, and we do not knowingly collect personal information from children under 13. If you are the parent or guardian of a child who has provided us with their personal information, please contact us using the details below and we will take steps to remove that information.
Security and Retention of Your Information
We take reasonable measures to protect your personal information. Please be aware that no security measures are perfect or impenetrable, and we cannot guarantee perfect security. Information you send to us may not be secure while in transit. We recommend that you do not use unsecure channels to communicate sensitive or confidential information. How long we retain your personal information depends on factors such as whether we need it to provide services, communicate with you, comply with legal obligations, resolve disputes, or enforce agreements. Lead form submissions are typically retained for up to two years unless you request earlier deletion or become an active client.
Your Rights and Choices
Depending on where you live, you may have some or all of the rights listed below in relation to your personal information. These rights are not absolute, may apply only in certain circumstances, and in certain cases we may decline your request as permitted by law.
Right to Access. You may request access to the personal information we hold about you, including details about how we use and share it.
Right to Delete. You may request that we delete personal information we maintain about you.
Right to Correct. You may request that we correct inaccurate personal information we maintain about you.
Right of Portability. You may request a copy of the personal information we hold about you and ask that we transfer it to a third party in certain circumstances and with certain exceptions.
Right to Withdraw Consent
Where we rely on your consent to process your personal information, you may withdraw that consent at any time.
Managing Communication Preferences. We may send you marketing emails. You may opt out of receiving these at any time by using the unsubscribe option in our emails or by contacting us directly. If you opt out, we may still send you non promotional emails about your account, your project, or services you have engaged. To exercise any of these rights, please contact us using the information below.
We will not discriminate against you for exercising any of these rights. We may need to collect information from you to verify your identity, such as your email address, before providing a substantive response to your request.
Contact Us
If you have questions about this Privacy Policy or how we handle your information, please contact us:
Cultivating Perception LLC Louisville, Kentucky Email: info@cultivatingperception.com Website: cultivatingperception.com
That is the full version. A few notes on what changed and what to do next.
I removed every mention of Shopify, store, orders, shipping, returns, account credentials, wishlists, product reviews, user generated content, and selling or sharing data for targeted advertising, since none of that applies to your business. I added Meta and HoneyBook as your primary third party data sources, named subcontracted photographers, videographers, and editors as recipients, and clarified that lead form data goes through Meta. I kept the legally important structure around cookies, retention, rights, and children's privacy because those sections protect you regardless of business model.